From spreadsheets to business software in Kenya: choose one workflow and migrate safely Ken Designers | Buyer decision and acceptance worksheet Prepared 13 October 2026. Illustrative planning tool; confirm your own business rules. Business and contact: ____________________ Current website or system: ____________________ Primary problem and evidence: ____________________ Who will operate the result: ____________________ Budget range and target date: ____________________ DECISIONS TO DISCUSS 1. Identify the point where the spreadsheet breaks down Required behaviour / exclusions: ____________________ Supplier answer and evidence: ____________________ 2. Compare spreadsheet improvement, ERP and custom software Required behaviour / exclusions: ____________________ Supplier answer and evidence: ____________________ 3. Clean the data before promising an import date Required behaviour / exclusions: ____________________ Supplier answer and evidence: ____________________ 4. Use the same acceptance cases for every option Required behaviour / exclusions: ____________________ Supplier answer and evidence: ____________________ 5. Design roles and reporting before adding screens Required behaviour / exclusions: ____________________ Supplier answer and evidence: ____________________ 6. Pilot with staff and agree the cutover decision Required behaviour / exclusions: ____________________ Supplier answer and evidence: ____________________ ACCEPTANCE CHECKS [ ] Normal task — Staff can complete the agreed workflow without duplicate entry Expected result / responsible owner: ____________________ Observed result and date: ____________________ [ ] Incomplete record — Required data is validated with a useful explanation Expected result / responsible owner: ____________________ Observed result and date: ____________________ [ ] Approval/rejection — Authorised roles and decisions are traceable Expected result / responsible owner: ____________________ Observed result and date: ____________________ [ ] Incorrect import row — Failure is reported and correction can be repeated safely Expected result / responsible owner: ____________________ Observed result and date: ____________________ [ ] Report comparison — Agreed totals and record counts reconcile to the approved source Expected result / responsible owner: ____________________ Observed result and date: ____________________ [ ] Exit/recovery — Data export, backup and responsible support are documented Expected result / responsible owner: ____________________ Observed result and date: ____________________ HANDOVER [ ] Account access and relevant ownership/licences agreed [ ] Staff training and routine edit demonstrated [ ] Recovery, export and support responsibilities documented [ ] Public status and claims match what was actually tested Read the guide: https://kendesigners.com/articles/spreadsheet-to-business-software-kenya/ Quotation: https://kendesigners.com/contact/ Phone: +254 758 958 928